Printable buying aid
Commercial security quote checklist
Send the same requirements to every bidder. Ask each provider to mark every item included, excluded or not applicable.
Scope
- □ Site survey and floor plan
- □ Coverage objective for every camera
- □ Exact doors, sensors and monitored events
- □ Recording mode, resolution and retention
Upfront cost
- □ Equipment by model and quantity
- □ Cabling, mounts, switches and recorders
- □ Installation, configuration and testing
- □ Activation, freight, tax and permits
Recurring cost
- □ Monitoring by location or account
- □ Cloud storage and software licenses
- □ Cellular or connectivity fees
- □ Maintenance and annual increases
Contract
- □ Term and automatic renewal
- □ Equipment ownership and financing
- □ Cancellation formula
- □ Data export and end-of-service access
Delivery
- □ Schedule and work-hour assumptions
- □ Lift, conduit, electrical and network responsibility
- □ Training and documentation
- □ Warranty, service response and exclusions
Final comparison
- Resolve all scope differences in writing.
- Confirm suitability, code and licensing with qualified providers.
- Enter final figures into the quote comparison calculator.
- Record the selection rationale, assumptions and renewal date.
Educational checklist only. It is not a security design, code review or legal assessment.